ARLIS/NA NW Chapter
Business Meeting Minutes
November
3, 2007
The
Chair, Hollis Near, convened the meeting at 2:50pm with twenty members and
affiliates in attendance.
2006 Business Meeting Minutes
Motion passed: The minutes of the 2006
Business Meeting were approved.
ARLIS/NA Canadian
Representative and Board Liaison Report by Marilyn Nasserden
§
Ballots will be sent out regarding:
o
The change to the Board positions from
regional representatives to functional roles, e.g. Development, as recommended
by the Assessment Task Force with the exception that a Canadian Board position
will continue to exist, called a Canadian member-at-large, as recommended by
Canadian members
o
The change from Round Tables to Interest
Groups as recommended by the Assessment Task Force (Divisions and Sections will
continue to exist as a result of further input from the membership of these
groups at the
o
Changes to the membership structure as
recommended by the Membership Committee with member input through the
membership survey. Dues are not included in the Society's bylaws therefore a
change in dues does not require a vote.
The Board will be working with the Membership Committee in the
development of a new dues structure.
§
A
Board Chapter Liaison position has been created as per the Assessment Task
Force recommendations.
§
The
President/Chair of each Chapter should appoint someone to represent the
Chapter/take their place at the Chapter Officers’ Meeting at the Annual
Conference if they are unable to attend.
§
There
was a discussion of looking into a French translator for the Society. The
Publications Committee is pursuing this, along with a possible Spanish
translator.
§
All
Society awards will now be under a single awards council. The Melva J. Dwyer Award will also come under this new awards
council, but will maintain its current focus, being “given to the creators of
exceptional reference or research tools relating to Canadian art and
architecture.” Applications will be accepted soon for this award. Check the
ARLIS/NA or ARLIS/NA Canada web site for details.
§
The
Wittenborn Award Committee will be moving around from
region to region.
§
There
will be an IFLA meeting August 10-14, 2008 in
§
The
Membership Committee reported that there will be structure changes with regards
to dues, but that this will not be implemented until next year (at the
earliest).
§
The
Annual Meeting will be held in
§
There
are a number of open positions throughout the organization. Marilyn encouraged
everyone to consider getting involved. It is a great chance to meet others in
the organization and be exposed to a number of valuable opportunities.
2007 Travel Awards Report by Traci Timmons
The
Chapter offered two $250 travel grants to attend the April ARLIS/NA Annual
Conference in
The
Chapter also offered two $100 travel grants to attend the Chapter’s annual fall
meeting. Again, the Chapter received one application from Martha Gonzalez
Palacios. Since there were no other applicants and all criteria for the award
were met, the Executive Committee was pleased to grant the award to Martha.
Treasurer’s Report by Hollis Near (for John
Cull)
See Addendum
A for full report..
Last
year we opened the fiscal year on Nov. 1, 2006 with $4,165.55 and closed on
October 31, 2007 with a balance of $5,168.76.
Traditionally, the Treasurer has also been responsible for membership.
The new fiscal year will begin January 1 and renewal notices for members and
affiliates will be available on the web site then.
Web Site Report by Hollis Near
There
are no major changes to the site to report. It continues to be updated on a
regular basis. Cate Cooney, the Chapter Liaison from
the ARLIS/NA Board, asked if we would be interested in using ARLIS/NA server
provided space, rather than personal ISPs as we have been doing. Using ARLIS
servers might be a bit more official and stable than individual hosting
services. However, there are concerns about being able to update the site
quickly and possible red tape. Hollis will follow up on any discussions around
this.
Nomination Committee Report by Hollis Near. Lori Johnson, Oregon College of Art and Craft,
agreed to partner with Hollis as the Nominating Committee.
Vice Chair/Chair-Elect: Paula Farrar, Librarian, Fine
Arts Library,
Treasurer: Martha Gonzalez Palacios, Librarian,
Report on Chapter Insurance by Hollis Near
At
the last Chapter Meeting, we voted to use waivers in lieu of insurance. All
participants to this year’s Chapter Meeting signed the waivers. Last year we
voted to form a committee to explore insurance and liability for the Chapter.
No one was available to participate. Cate Cooney,
Chapter Liaison for ARLIS/NA Board, inquired to our decision on the matter.
Hollis recommended that we move to not be insured.
Motion passed: The ARLIS/NA NW Chapter
votes to decline chapter insurance.
New Business
A
suggestion was made that the next annual Chapter Meeting will be held in
Motion passed: The Fall 2008 ARLIS/NA NW
Chapter will be held in
Other Business
Alan
Michelson, Chair of the ARLIS/NA Research Awards Committee, announced the
January deadline and encouraged participation for the following awards:
Worldwide Books Award for Publications, Worldwide Books Award for Electronic
Resources, and the H.W. Wilson Foundation Research Grant. See http://www.arlisna.org/about/awards/awards_index.html#research
for more information.
Eileen
Markson, Copy Editor of Art Documentation,
announced that Northwest Chapter member Vanessa Kam
will have an article in the upcoming fall issue. Additionally, there will be an
article from the Clark Art Institute related to helping patrons with research
needs around works of art they own and an article about cataloging Chinese
landscape painting.
The
meeting adjourned at 3:50pm.
Respectfully
submitted,
Traci
Timmons, Secretary
Addendum A
– Treasurer’s Report
|
ARLIS/NA Northwest Chapter Financial Report Receipts |
||
|
Item |
Note |
Amount |
|
Membership dues |
2006 dues received since last report |
511.30 |
|
Donations |
|
6.00 |
|
Meeting Revenue |
Annual Meeting, November 2006 |
528.00 |
|
Fund-raising |
|
0.00 |
|
Other |
|
0.00 |
|
Bank Interest |
Includes term deposit interest, share dividend |
144.55 |
|
|
|
|
|
Total |
|
$1,189.85 |
|
|
|
|
Expenditures |
||
|
Item |
Note |
Amount |
|
Meetings |
Annual Meeting, November 2007 |
80.00 |
|
Meetings |
Annual Meeting, November 2006 |
0.00 |
|
Bank charges |
US$ Account at VanCity C.U. |
36.00 |
|
Bank Charges |
Returned Cheque |
3.00 |
|
Miscellaneous |
Copying, |
0.00 |
|
Conference support |
ARLIS/NA 2007 donation |
250.00 |
|
Travel Awards |
ARLIS/NA 2007, Chapter Meeting |
350.00 |
|
Office |
|
0.00 |
|
Postage & delivery |
|
0.00 |
|
|
|
|
|
Total |
|
719.00 |
|
|
|
|
|
Balance |
Revenue/Expenditures |
+470.85 |
|
|
|
|
|
Opening bank balance |
|
4,165.55 |
|
Closing bank balance |
October 31, 2007 |
5,168.76 |
|
Difference |
increase |
+1003.21 |
NotesAll amounts are in U.S. Dollars. Two travel
awards were given to Martha Gonzalez Palacios. It is worth noting that
the Annual Meeting in Funds
are on deposit in an interest bearing account: Account
# 0053084083 $519.74 Bank
of And
in a Community Service Account, also interest-bearing: Account
# 597856 $3932.18 (CDN$ 3,729.22) This
account includes a cashable term deposit for CDN$2,000.00 (U$ 2,109.71) And
in a Account
# 597856 $716.84 The
The other accounts have no service charges. |
||