ARLIS/Northwest Chapter

Business Meeting Minutes

Vancouver Art Gallery, November 05, 2005

Chair Jodee Fenton convened the meeting at 10:20am. Approximately 20 members and guests were in attendance.

Financial Report by John Cull, Treasurer

The Treasurer’s report for the period October 25, 2005 – September 30, 2005 indicated a cash flow deficit of $962. 23 due to the additional expenditure of the travel awards and the donation to the 2006 national conference. The opening cash balance as of October 25, 2004 was $4,697.67. The closing cash balance as of September 30, 2005 was

$3,735.44. The report was accepted as presented.

John proposed raising annual membership dues to US $20.00 due to the need for added

funds for the conference travel awards. The membership approved raising the dues to

US $20.00 with adjustments for the Canadian dues based on the rate of exchange.

John proposed that the receipts issued by the treasurer be sent as e-mail attachments instead of on paper by mail. The membership approved this change.

West Regional Representative’s Report by Peggy Kieran

Peggy reported on the meeting of the ARLIS/NA Executive Board in Ithaca, NY.

The Board awarded special projects funding to the History of Art Libraries

in Canada project, and to help support joint chapter meetings.

ARLIS/NA membership renewal reminders have gone out.

Canadian Representative’s Report by Jonathan Franklin

ARLIS/NA funding was received for the History of Art Libraries in Canada, which includes texts and essays on the histories of individual libraries. The project will be added to the ARLIS/Canada website in the future.

Nominations for the Melva J. Dwyer Award are due December 31, 2005. There are three jury members for the 2006 award.

Marilyn Nasserden will be the next Canadian Representative.

Banff Conference Progress Report by Marilyn Nasserden

The 2006 ARLIS/NA Conference will be held in Banff, Alberta, from May 5-9, 2006,

at the Fairmont Banff Springs Hotel. Marilyn, the Program Co-chair, thanked the Northwest chapter for its financial donation to the conference welcome party. Marilyn reviewed the numerous workshops, sessions, and tours planned for the conference which will occur within a four-day period. The program will be posted on the conference website later in November.

Travel Awards Report by Connie Okada

The Northwest chapter offered its first travel award to assist a member to attend the ARLIS/NA national conference. A call for applications was sent via the ARLIS-L and the ARLIS/NW listserv in January 2005. Two applications were received. The Executive Committee reviewed the applications and decided both were deserving of financial support. Awards of $175 each were granted to Sharon Winters, Tacoma Art Museum, and Ed Loera, Portland State University. A requirement of the award is a written report on the conference. Sharon Winters’ report has been received, and Ed Loera’s report is forthcoming soon.

Consideration of the next travel award process followed. John Cull reported that

$500-$700 was available for 2006 travel awards. The membership approved that the chapter send out a call for applications for a $500 travel award to attend the national conference in Banff. The Executive Committee will draft the criteria for the award.

Nominations for Executive Committee

The membership passed a motion to have the Executive Committee consider possible nominees for the Vice Chair/Chair Elect office.

Other business

It was agreed to plan the next Chapter meeting for fall 2006, possibly in Portland

Oregon. The membership voted to offer a $150.00 travel award to support attendance

of the chapter meeting by a new member (within the first two years of membership).

Carol Goldsmith, who manages the chapter’s listserv, raised the question of whether the listserv should include members only. The consensus was to keep the list open to include non-members. Carol plans to move the list from majordomo to a listserv software.

John Cull asked the membership if they found the Chapter Directory useful. The consensus was that it was useful for staffing information at the institutions.

The meeting was adjourned at 12:10pm.

Respectfully submitted,

Connie Okada, Secretary