ARLIS/NW
2000 Annual Meeting
(Held in Spring 2001)
May 4, 2001
Vancouver Art Gallery, Vancouver, BC

Program

Business Meeting Minutes

Chair's Report

Program:

ARLIS NW
CHAPTER MEETING
LUNCH
TOUR
SPECIAL PRESENTATION

Business Meeting Minutes:

ARLIS NA/ Northwest Chapter Meeting
May 4, 2001,   Vancouver Art Gallery. 

Chair                Diana Cooper 

Present             John Cull, Cathy Donaldson, Carole Goldsmith, Cheryl Siegel, K.A. Bayruns, Michael Mao, Lynn Brockington, Sheila Wallace, Sandra Dunkin, Cheri Rauser, Corey Schultz, Ed Teague, Theresa Iverson, Rachel Brown 

Recorder          John Cull

Welcome and Introductions:

Diana Cooper welcomed the members and guests attending the meeting. She extended her thanks to Cathy Donaldson for her leadership over the last year.  Cheryl Siegel welcomed members on behalf of the host, Vancouver Art Gallery. She also spoke in memory of two Chapter members who passed away during the year; Rose Emery of Vancouver Art Gallery, and Peter Grewenow of the University of Washington Library. The Vancouver Art Gallery will hold a memorial for Rose on May 11, from 5 p.m. to 7 p.m.

Members and guests introduced themselves and their institutions.

Previous Minutes:
Informal minutes of the April 4/2000 Chapter meeting at the Vancouver Art Gallery were read and approved

M/S/C              Cheryl Siegel/Carole Goldsmith

Financial Report, January 20,2000-December 31 2000

            The Report was circulated by the Treasurer, John Cull. He noted that the principal expenditure (U$ 100) was a donation to ARLIS/NA for the Welcome Party at the Annual Conference in Pittsburgh.

Financial report January 1, 2001-March 31, 2001

            The Report was circulated by the Treasurer. The Report includes a proposed budget for the year 2001. The estimated expenditure for donation to ARLIS/NA (U$100) will be removed. Members who donated items for the fund-raising basket have indicated that they do not wish to be reimbursed.

Two Reports accepted

M/S/C              John Cull/Sheila Wallace

Other Financial items

            The Treasurer asked for permission to establish a an account for the Chapter in a Canadian financial institution. The account at Bank of America, Seattle to be kept open for future use with a small balance maintained. The Treasurer was advised to negotiate or an account in a credit union with the same terms as the existing one (no charge), and ability to keep a dual currency status.

Motion             To enable the Treasurer to establish an account for the Chapter in a Canadian Financial Institution

M/S/C              John Cull/Carole Goldsmith

Current reports: Annual Conference (Los Angeles)

Cataloging Seminar (Cathy Donaldson)

            Extremely useful day-long workshop on cataloging art materials. LC has authorized additional, useful subject headings. Updates are now available on line.

Copyright, Fair Use, and the Disappearing Public Domain. (Cathy Donaldson)

            Main issues were licensing and copyright in images. Speakers in the first workshop addressed the problem of the “disappearing public domain”.  There is a common concern that the increasing need for effective image use in instructional settings is in direct conflict with the expanding rights of “ownership”. Sheila Wallace also referred to this issue in her report. Owning institutions are relying on digital watermarks to establish their rights to images of classic and other art that would otherwise be referred to as “public domain”.

            Despite the insecurity of ownership, corporations such as LUNA are investing in software development to provide systems for organization/digitization/presentation of images. LUNA and its partner Mellon Foundation will be offering a major database of licensed images.

Cathy’s recommended reading

            Documents by one of the speakers, UCLA’s Howard Besser, available on his web page. http://books.nap.edu/html/digital_dilemma/

Insourcing: Buying artists books directly from the artist (Sheila Wallace)

            Problems and solutions in acquisition of this type of material. There is some enthusiasm on the part of the artists for marketing original artists books to libraries.

Sheila discussed the on-line versions of ArtBibliographies Modern and DAAI   with the vendor . She suggests that there is an opportunity for  consortium purchases. Sheila will follow up with local libraries to investigate whether there is an interest in an informal consortium.s

Canadian Representative (Carole Goldsmith)

            Carole reported that the Silent Auction raised $9,000 for ALIS/NA Conference Speakers’ Fund. The Chapter’s basket sold for $70. Chapter members were reminded to apply for Travel Grants. Canadian members, particularly, were encouraged to apply for the $500 David Mirvish Award.  The next Annual Conference, March 21-26, 2002 (St Louis) will be held at the Hyatt Regency Hotel.

She also reported on what it was like to attend an ARLIS conference as a
board member - lots of meetings, no time for tours. Carole circulated
photographs taken at the conference. She reported briefly on the Canadian members' meeting at the conference.

Distribution:             ARLIS/Canada Annual Report

Treasures of the Dragon: Exploring Art Libraries and Publishing in China (Ed Teague).

Ed was the moderator for this session.He also gave a brief report on the tour to the Museum of Jurassic Technology.

A follow-up: During the business session, mention was made of the NINCH
Copyright Town Meeting that is to be held in Eugene, organized by Christine
Sundt.  The date is November 19. More about NINCH (National Initiative for
a Networked Cultural Heritage) can be found at:
http://www.ninch.org

Convocation (Cheryl Siegel)

            Cheryl presented the Melva J. Dwyer Award to one of our chapter members, Kathy  Zimon, for her book "The Alberta Society of Artists, the first 70 years" . She remarked that the book exceeded her expectations, in that it added the charms of readability to the expected virtues of authority, accuracy and insight.

Cheryl also reported on the tours in LA (Ennis-Brown/Schindler-Chase
houses, Huntington Museum in Pasadena ).

Current Reports: Other

NetLibrary:

Some Libraries (King County, VPL, Seattle PL) have acquired collections of electronic books through NetLibrary. Round the table discussion showed lack of enthusiasm for these products, due to the lack of art and architectural titles, and the absence of images.                      

Chapter website:

            Diana read a report submitted by Hollis Near. The site now includes basic Chapter information, and seems to meet members needs effectively. Diana remarked that some excerpts from the Chapter’s recipe book  (illustrated) are now available on line.

http://www.halcyon.com/hnear/arlisweb/ (New URL as of 8/20/01:  http://hnear.home.mindspring.com/arlisnw )

By-Law Updates

            Recent Geographical changes (-Wyoming +Yukon) have not yet been published on the Chapter web page or on ARLIS/NA web page.

Motion             To inform webmasters of the change

M/S/C              Carole Goldsmith/Sheila Wallace

Some other changes seem to be in order; review of “charitable status information” (reference to “with in the meaning of Section 501 © (3) of the Internal  Revenue Code of 1954” may be out of date); the requirement “Membership in the Chapter is conditional upon membership in the Society” should be reviewed. A Committee was struck to review and update the By-Laws, consisting of Diana, Cheryl, Carole, John, Ed.

Ed Teague was a welcome addition to he Committee because of
his insight and experience with ARLIS/NA and the necessity of having the
chapter by-laws compatible with the main organization.

Earthquake in Seattle

            Cathy Donaldson made a verbal report on the effect of the recent earthquake on her library, and other libraries in the region.

Future Projects:

Banff Mini-Conference (May/June 2002)

            Diana reports that the Conference hosts (Banff Centre  and its librarian) are enthusiastic about this project. It will be a joint Conference for ARLIS/Canada and the Northwest Chapter. It is expected that the 50 participants will also be drawn from neighbouring Chapters. Financial support will come from ARLIS/NA (U$500, non-repayable), and from the NorthWest Chapter. Sessions will include:

• Digitization
• Western architectural styles

The Treasurer asked for direction from the meeting in regard to Conference support, and the Chapter’s financial obligations.

Motion:           That the Chapter may expend up to U$500 in support of the Conference, with the intention of recovering 50% from the proceeds.

M/S/C              John Cull/Sheila Wallace

Chapter AGM (Fall 2001)

            This meeting will take place in Vancouver (UBC). There will be a presentation on slide libraries.

Adjournment 

Chair's Report:

ARLIS/NA
NORTHWEST CHAPTER
Chapter meeting
May 4, 2001

Art Libraries Society of North America - Northwest Chapter
Updates to hnear@cornish.edu